Executive Management Associates
PO Box 10065
Burbank, CA 91510
Tel: (818) 843-5660
Fax: (818) 843-7423

EMA has proven expertise in planning, organizing and staffing meetings of all sizes. The EMA staff has organized meetings for 10 to 4000 individuals in the local, regional and national arenas. We work closely with our association committees to assure that all event details are handled on-time and within budget. EMA has worked with exhibitors, entertainers, audio-visual and hotel personnel to produce many successful meetings.

Trade Shows/Conferences

Work with the Trade Show/Conference Committee on the planning, and budgeting of the event
Arrange for and negotiate contracts for meeting site, meals, audio-visual equipment, drayage, and other program items as needed
Coordinate the design, graphics, layout, typesetting, printing and distribution of the vendor solicitation package
Receive and process vendor registrations
Coordinate the design, graphics, layout, typesetting, printing and distribution of the promotional flyers to mailing list provided by the association
Receive and process attendee registrations
The Association will retain all rights to any logo designs, trademarks, tag lines or design themes developed for the Trade Show/Conference.
Identify, obtain bids and propose outside consultants and vendors. (i.e. drayage firm, audio/visual firm, etc.)
Respond to all inquiries regarding registration information
Meet with hotel representatives and finalize any details for meeting rooms, exposition space, sleeping rooms, counts for food or room nights, parking, etc. and coordinate all room set-ups, audiovisual and staging requirements.
Provide on-site management and registration in cooperation with the Trade Show/Conference Committee and with the Trade Show/Conference Committee’s oversight
Coordinate on-site registration of all attendees, exhibitors, VIPs and guests.
Coordinate the set-up and tear-down of all exhibits and signage

Educational Seminars, Workshops and Special Events

Arrange for meeting site, meals, audio-visual equipment, and any other program items as needed
Work with program committee and treasurer to establish a budget for each event
Coordinate preparation of brochures, announcements and registration material
Send materials to membership and prospect lists as requested
Receive, process, and prepare lists of registrants showing membership and payment status
Prepare name badges for attendees and administer on site registration,
Provide on-site coordination and registration
Prepare sign in roster and record final attendance
Record and deposit all payments received and send statements to attendees when necessary
Provide final accounting including income statement and profit/loss report.
Coordinate photography of events and meetings for use in the association's
newsletter as required

Membership Meetings

Arrange for meeting site, meals, audio-visual equipment, and any other program items as needed
Coordinate preparation of meeting notices
Send meeting notices to membership and prospect lists as requested
Follow up to remind members of meetings as needed
Receive and process registrations
Prepare lists of registrants showing membership and payment status
Prepare name badges for attendees and administer on site registration
Provide on-site coordination and registration
Prepare sign in roster and record final attendance
Record and deposit all payments received and send statements to attendees when necessary
Coordinate photography of events and meetings for use in the association's
newsletter as required

Board Meetings

Coordinate site and make arrangements for meetings
Prepare agenda under the direction of the president and distribute to board
members prior to date of meeting
Send notices of meetings, place and time to board members
Distribute financial material to the board
Record minutes of the meeting
Distribute the minutes of the meeting to the board members
Follow up with board members and others on action items as needed